Read Meeting Navigator: What It Shows and Records
September 17, 2026
Read Meeting Navigator is the older name for Read AI's in-meeting dashboard, which Read's help center now calls the live meeting dashboard. It works when someone in the call is capturing the meeting with Read. While the meeting runs, it shows a live transcript, rolling summaries, and scores for sentiment, engagement, talking speed, filler words, and talk time. Afterward, Read turns what it captured into a meeting report.
If you saw it in a call, the short version:
- Someone invited to the meeting added Read. Read's join message in the chat usually names who.
- Sentiment and engagement come from faces, voices, and words, so treat them as rough signals.
- The report is shared with invitees by default, behind a Read login.
- Any participant can opt out when Read joins as a visible bot, and that deletes the session's data.
What Read Meeting Navigator is, and what it's called now
Same feature, several names. Read's Meeting Tools page calls it "Read Meeting Tools & Metrics", and the demo video there is still titled "Meeting Navigator". Newer help articles call it the live meeting dashboard, while Read's Zoom install guide still says "Read Meeting Navigator" in its admin pre-approval section.
It's a panel, not a separate bot. Read's notetaker (or, on Google Meet, Read's built-in recording integration) captures the call, and the dashboard shows what it picks up in real time. You can open it:
- Inside Zoom, Microsoft Teams, or Google Meet, through Read's app for each
- From Read's browser extension, which lists meetings in progress
- From a link in the chat, if the person who added Read turned on automatic dashboard sharing. Read posts it about three minutes after joining, and anyone with the link can open the dashboard during the call
- From Read's desktop app home page
Usually someone connected their calendar to Read, and Read joins their meetings automatically. The extension can also prompt a user to add Read to an unscheduled call. Read's help center says Read has to be added by a user who was invited to the meeting.
What it measures, and how much to trust each number
The dashboard has panels for a live feed, metrics, participants, notes, and past reports. The feed shows the transcript plus bullet summaries that update roughly every minute, and flags moments when sentiment or engagement jumped or dropped. Notes you type there stay private to your account, according to Read.
Here's what each number is based on, per Read's own help articles:
| What's measured | What Read says it's based on | How much to trust it |
|---|---|---|
| Transcript and summary | Speech-to-text, summaries about once a minute | Good for catching up. Check names, numbers, and decisions |
| Talk time | Each participant's share of the conversation | Fairly reliable. Speaking time isn't the same as contribution |
| Talking pace | Words per minute from whoever spoke in the last 10 seconds. Read recommends 130 to 175 | Reliable as a count. The range is Read's suggestion, not a rule |
| Filler words | "Um", "you know" and similar. Read suggests under 4% of your speech | Reasonable, if the transcript hears them correctly |
| Punctuality | Join time versus calendar start time | Only as good as the calendar. If Read was added by hand, everyone shows as "present" |
| Sentiment | Facial expressions, head movements, body language, plus positive or negative words | A rough signal. A neutral face isn't a negative reaction |
| Engagement | Facial and voice cues, pitch, volume, intonation, talk time. With video on, gaze and head direction | Handle with the most care. Looking away can mean a second screen |
| Read Score | A combination of sentiment and engagement. Above 80 is Good, 70 to 80 Okay, below 70 Poor | Inherits the limits of both |
Why sentiment and engagement deserve caution
Inferring feelings from faces and voices is called emotion recognition, and its hard problem is ground truth: a model learns what a reaction looks like to most people, which isn't always what the person feels. Lighting, webcam angle, a camera that's off, or a naturally neutral expression all change what the model sees.
Read acknowledges part of this. Its eye-tracking help article uses the second-screen example itself and explains how head movement separates focus from distraction. Two more details from Read's help center:
- For users in the EU and UK, the Read Score doesn't use meeting video or facial elements.
- Any Read user can turn off sentiment, engagement, and the Read Score in Account Settings, and they stop being calculated.
Read doesn't publish an accuracy rate for these scores, so don't assume one. Use them to find a moment worth rechecking in the transcript, never to judge a person.
Coaching is private, and some of it is visual
Read users also get post-meeting coaching on clarity (pace, filler words), inclusion (flagged terms, interruptions), and impact. Impact includes a "bias" score, which Read says is based entirely on visual analysis of how you react while others talk, and a "charisma" score showing how others reacted to you. Read says coaching is only visible to the person it describes.
Who can see the metrics and the report
It depends on the settings of the report owner, whom Read identifies as the person who created the meeting link.
| Item | Who can see it |
|---|---|
| Live dashboard | Read users opening it through Read's apps or extension. If the link is posted in chat, anyone who can see the chat |
| Meeting report (summary, transcript, metrics) | Everyone on the calendar invite by default, whether or not they attended. Owners can limit it to internal invitees or no one |
| Other invitees who added their own Read | They get access too, unless the host made the report private |
| Coaching results and typed notes | Only the person they belong to |
| Teammates in a Read Workspace | Possibly, if a Workspace admin turned on team sharing |
Three settings change the picture. Reports sit behind a Read login unless the owner turns on link access. Only the host can use "Make report private", which also stops other invitees adding their own Read to that meeting. And owners can have recaps sent automatically by email, Slack, or Teams.
Read's privacy page says it doesn't sell meeting data, AI training on your data is opt-in, and data is encrypted in transit and at rest. Only a report's owner can delete it. If you're in someone else's report, Read's Account & Privacy Center has a form that sends your deletion request to the owner.
Consent and opting out as a participant
What you see depends on how Read is capturing the meeting:
| How Read is capturing | What participants see | What they can do |
|---|---|---|
| Notetaker joins (Zoom, Teams, Meet) | Read in the participant list, usually a chat message naming who invited it | Deny it at the lobby where the platform asks. Anyone can opt out from the chat |
| Google Meet built-in recording | A consent prompt someone confirms, then a Read logo on screen | Anyone can stop it from the logo. Opt out through the Read add-on |
| Read's desktop or mobile app | Nothing in the participant list | No chat commands. The person recording is responsible for getting consent |
With the notetaker in the call, typing "Read Stop" makes Read leave but keeps a report. "Opt Out", or the opt-out link Read posts on Teams, makes it leave and deletes the session's data. Read says one participant can do this for everyone, without the host's approval.
Two gaps. If the host installed Read's Zoom app or connected their Zoom account, Read can skip the lobby prompt, though it still appears in the participant list. And local recording from Read's desktop or mobile app may show no sign at all. The desktop app reminds its user to get consent and supplies a disclosure message with an opt-out link, but can't make them send it.
If you're unsure whether you're being recorded, ask. Consent rules vary by country and state, as the overview of call recording laws shows. For removing Read for good, including admin-level blocks, see how to remove Read AI from Teams.
Built-in alternatives in Zoom, Teams, and Google Meet
If your team wants AI meeting notes without a third-party bot, each major platform has its own option, tied to specific plans or licenses.
| Tool | What it produces | Who controls it | What it requires |
|---|---|---|---|
| Zoom AI Companion meeting summary | Summary of key points and topics after the call | Host and co-host start or stop it and choose recipients | A licensed user on a paid Zoom Workplace plan |
| Teams Copilot and intelligent recap | Live answers during the call. Afterward, AI notes, suggested tasks, speaker timeline, chapters | Organizer controls Copilot for their meetings | Teams Premium or a Microsoft Copilot license for recap, with transcription on |
| Google Meet "Take notes for me" | Summary, notes, decisions, and action items in a Google Doc | Organizer turns it on. Internal participants can stop it | An eligible Google Workspace edition or Google AI plan |
Zoom's article on meeting summary with AI Companion says it doesn't record the meeting, and participants see the AI Companion icon change color while AI features are active. On Teams, Copilot in meetings summarizes who said what and suggests action items. In its "Only during the meeting" mode, untranscribed speech data and your Copilot chat are gone after the call. Microsoft's admin docs for intelligent recap add that recording must be on for the full recap with speakers and chapters. Google's page for "Take notes for me" says Meet notifies everyone and shows a pencil icon, and notes land in the organizer's Google Drive.
The difference from Read: none of these help pages describe sentiment or engagement scoring. They stick to notes, summaries, and action items, which is easier to explain to a room. Our guide to AI meeting notes compares bot-joiners, device recorders, and platform tools, and AI for Outlook covers what a Copilot license does in your inbox.
The notes are rarely the hard part. The follow-up is: turning a summary into tasks, a client recap, or a CRM update in your team's format. Taku is an AI-native desktop workspace where you can mirror a workflow someone already got working, run it on meeting notes you choose to bring in, and keep it for next week. Taku is in Beta, and the Mac app is available now.
Key points
- Read Meeting Navigator is the old name for Read AI's live meeting dashboard, also called Read Meeting Tools & Metrics.
- It shows a live transcript, summaries, talk time, pace, filler words, sentiment, and engagement while Read captures the call.
- Sentiment and engagement come from facial, vocal, and word cues. Read publishes no accuracy figure, skips video for EU and UK users, and lets users turn the scores off.
- Reports go to everyone on the invite by default, behind a login. Coaching and typed notes stay private.
- When Read joins as a bot, any participant can opt out and delete the session. Local recording shows no bot, so ask.
- Zoom, Teams, and Google Meet have built-in AI notes that their help pages don't describe as scoring sentiment.
FAQ
What is Read Meeting Navigator?
The earlier name for Read AI's in-meeting dashboard. It shows a live transcript, running summaries, and metrics like talk time, pace, filler words, sentiment, and engagement while Read captures the call. Read's help center now calls it the live meeting dashboard.
Can other people see my Read engagement and sentiment scores?
Overall scores appear on the dashboard and in the report, which is shared with everyone on the invite by default. The dashboard also shows per-participant engagement next to talk time. Coaching results, including bias and charisma scores, are visible only to the person they describe.
Does Read Meeting Navigator record video?
Read's notetaker can capture video when it joins as a participant, and outside the EU and UK video feeds the sentiment and engagement scores. Whether audio and video are kept for playback is a Read account setting. Local recordings from Read's desktop app capture audio only.
How accurate is Read's sentiment analysis?
Read doesn't publish an accuracy rate. It describes the inputs: facial expressions, head movement, body language, voice pitch and tone, and word choice. Those cues are easy to misread, so use the scores to find moments worth rechecking in the transcript.
How do I stop Read from analyzing a meeting I'm in?
If Read joined as a participant, type "Opt Out" in the chat or click Read's opt-out link. Read leaves and deletes that session's data. "Read Stop" also makes it leave but keeps a report.
Is there a Read Meeting Navigator alternative built into Zoom or Teams?
Yes. Zoom has AI Companion meeting summaries, Teams has Copilot and intelligent recap, and Google Meet has "Take notes for me". Each is tied to specific plans or licenses, and their help pages describe notes and action items rather than sentiment scores.